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The Best Video Conferencing Tools for Small Businesses in 2025

Video conferencing tools have become a must-have for small businesses looking to stay connected in today’s digital world. With so many options available, it can be tough to choose the right one that fits your needs and budget. In 2025, there are plenty of budget-friendly solutions that cater to small business requirements without breaking the bank. Let’s take a look at some of the best video conferencing tools available this year.

Key Takeaways

1. Zoom

Zoom became super popular back in 2020, and honestly, it’s still a big deal in the video conferencing world. It’s got pretty much everything you’d want in a platform with end-to-end encryption and HD video. I’ve been using Zoom for years, especially during the pandemic, and I get why people like it. It’s just easy to use.

Zoom’s basic free plan does have some limits. You only get 40-minute meetings, basic video quality, and can only share like, 10 documents. It’s fine for some, but if you go over the time, you gotta restart the meeting. Still, it’s a solid option.

Zoom is great because it’s user-friendly and has a ton of features. It’s become a go-to for many businesses, and it’s easy to see why. The interface is clean, and setting up meetings is a breeze. Plus, the video and audio quality are usually pretty good, which is a big deal when you’re trying to have a productive meeting.

Here’s a quick rundown of what Zoom offers:

Zoom also has paid plans and bolt-ons if you need more features. They’ve even implemented role-based controls for better security.

Thinking about using Zoom for your business? Here are a few things to keep in mind:

  1. User-Friendly Interface: Zoom is known for being easy to use, which is great if you’re not super tech-savvy.
  2. Feature-Rich: It’s got a lot of tools for collaboration, like screen sharing and whiteboarding.
  3. Scalable: You can start with the free plan and then upgrade as your business grows. Check out the Zoom Business Plan if you need more features.

If you’re looking to enhance your hybrid workplace, Zoom is worth checking out. They also have a bunch of upcoming webinars and training sessions to help you get the most out of the platform. Zoom has really become a comprehensive work platform, not just a video conferencing tool.

2. Microsoft Teams

Microsoft Teams has become a central hub for many businesses, especially those already invested in the Microsoft ecosystem. It’s more than just a video conferencing tool; it’s a comprehensive collaboration platform. Teams integrates chat, file sharing, and project management features, making it a one-stop shop for team communication.

Microsoft keeps adding features. It started as a simple tool, but now it’s a big part of Microsoft 365. Unlike some others, it’s a complete video system, good for more than just quick calls.

Here’s a quick look at why Teams might be a good fit for your small business:

Teams is a solid choice if your business already uses Microsoft 365. It simplifies communication and collaboration by bringing everything into one place. However, if you’re not tied to the Microsoft ecosystem, other options might offer better value or a more focused feature set.

Recently, Microsoft has been focusing on improving the Teams experience with new updates. For example, they’ve introduced a simplified join button for upcoming meetings, making it easier to hop into calls. The new Teams calendar also has enhanced features like calendar sharing and multi-day views. Plus, they’re working on integrating AI agents to enhance chat functionality, which could be a game-changer for managing communications. And for those who like to multitask, Teams now allows access to chats and meetings in smaller window sizes.

3. Google Meet

Google Meet is a solid option, especially if your small business is already using Google Workspace. It’s pretty straightforward to use, which is a big plus when you don’t want to spend ages figuring out how to start a meeting. You get an invite, click the link, and boom, you’re in.

Google Meet is a widely used online conferencing platform that integrates well with other Google apps.

I’ve found it works best with Chrome, which makes sense since it’s a Google product. If you’re on a free Google account, you can have up to 100 people in a meeting, but it cuts off after an hour. Still, not bad for a freebie.

Google Meet is great for quick, informal chats. If you’re already invested in the Google ecosystem, it’s a no-brainer. It prioritizes ease of use, so you can jump into meetings without any fuss.

Here are some things I like about the free plan:

Google is always adding new stuff, too. I read recently that they’ve launched enhanced Gemini features to make meetings smoother, which is pretty cool. It’s good to see they’re trying to make things better for business users. Also, it’s accessible entirely from a web browser.

I think Google Meet is ideal for smaller teams because of its user-friendly features. If you want to optimize your Google Business Profile, it’s a good choice.

4. Webex

Webex has really stepped up its game. I remember a time when WebEx software was clunky, but now it’s a solid choice, especially for bigger companies. It’s not just about video calls anymore; it’s got messaging, AI smarts, and all sorts of collaboration tools. You can even record meetings, which is super handy.

It’s cool that they have a free option now, letting you have meetings with up to 100 people for 40 minutes. If you need more, the business plans start at $12 per person each month. They also have custom plans if you’re a big enterprise.

Here’s a quick rundown of what Webex brings to the table:

Webex is great if you think your business will grow fast. It works on pretty much any device, even Linux. Plus, their AI assistant is one of the smartest out there.

One thing that’s pretty neat is how Webex is a secure tool and easy to use. It’s got lots of features that help teams work together. I’ve heard some people find the breakout sessions a bit tricky to set up, but overall, it seems like a smooth experience. The audio and video quality is top-notch, and the collaboration features are solid.

I think Webex is a good pick if you want something that can handle a lot of people and has some cool AI features. It’s not the cheapest, but the free tier makes it easy to try out. Plus, they’re always adding new stuff, like AI-powered call summaries and better ways to record calls. It’s worth checking out if you’re looking for a video conferencing tool that can grow with your business. Webex is praised for its ease of setting up meetings for both small and large groups.

5. Pumble

Okay, so Pumble. I’ve been playing around with it for a bit, and honestly, it’s not bad. It’s got a clean interface, which is a huge plus. I hate it when these apps try to do too much and end up being a cluttered mess. Pumble keeps it simple, and that’s something I appreciate. It’s definitely worth considering if you’re looking for something straightforward and easy to use. Pumble is highlighted as an essential team chat app that enhances workflow.

One thing that stands out is how well it seems to integrate with other tools. I mean, who wants to use a bunch of different apps that don’t talk to each other? It’s all about streamlining, right? Pumble seems to get that. It’s got extensive connectivity with over 2,000 apps and services, making it versatile for team collaboration across various tools like Trello and Asana. Check out this comparison of Slack and Pumble.

Here’s a quick rundown of what I like:

I think Pumble is a solid option for small businesses that need a simple and effective way to communicate. It’s not the flashiest tool out there, but it gets the job done without any unnecessary bells and whistles.

I’ve noticed that the ratings for Pumble are all over the place. Some people seem to love it, while others aren’t so impressed. I guess it really depends on what you’re looking for in a video conferencing tool. The new Meeting Reactions feature allows users to express themselves in real-time during meetings by sending a variety of emoji reactions.

Here’s a table showing some user ratings I found:

Platform Rating
Review Site A 3.5
Review Site B 4.0
Review Site C 3.5

6. Jitsi Meet

Jitsi Meet is an interesting option, especially if you’re on a tight budget. It’s an open-source video meeting platform that’s totally free to use. I remember when I first tried it out; I was surprised by how easy it was to get started. No downloads, no complicated setup – just a few clicks, and you’re in a meeting.

Here’s a quick rundown:

The video quality can be a bit hit or miss, depending on your internet connection. Also, it doesn’t have as many fancy customization options as some of the paid platforms. But if you just need a simple, no-frills way to uncomplicated video calls, Jitsi Meet is worth checking out.

One cool thing is that only the meeting moderator needs an account. You can invite people by sharing a link or sending an email. It’s pretty straightforward. Plus, they recently added a new video codec that’s supposed to improve video quality while using less data. I haven’t tested it extensively, but it sounds promising. For businesses needing Jitsi hosting services, there are options to scale as needed.

Here’s a simple table showing the pricing:

Plan Price
Free $0
Self-Hosted $0
Jitsi as a Service Contact Sales

I think Jitsi Meet is a solid choice for small businesses that need a basic, free VoIP security solution. It might not have all the bells and whistles, but it gets the job done.

7. Skype

Okay, so here’s the deal with Skype. It’s been around forever, right? Like, since before everyone had a smartphone. But things are changing. Microsoft is actually planning to retire Skype in May 2025. I know, shocking! They’re pushing everyone towards Microsoft Teams instead. It’s like when your favorite band breaks up, and they tell you their solo stuff is way better. We’ll see about that, Microsoft.

It’s a bit of a bummer for those of us who grew up using Skype, but hey, progress, right? Time to find some Skype alternatives for video calls.

I guess the big question is, what do you do if you’re still using Skype? Well, the obvious answer is to switch to Teams. But there are tons of other options out there too. Zoom, Google Meet, all those guys. It really depends on what you need. If you’re a small business, you might want something with more features. If you just want to chat with your grandma, maybe something simpler is better.

Here’s a quick rundown of what Skype used to offer, just for old time’s sake:

It was pretty solid for its time. But now, everyone’s got AI and fancy backgrounds and all that jazz. Times change. If you are a small business, you should start thinking about how to transition smoothly to Microsoft Teams before Skype is retired in May 2025.

So, yeah, that’s the story with Skype. It’s going away. But don’t worry, there are plenty of other video conferencing software options out there. Just gotta find the one that works for you. It’s the end of an era, but also the start of a new one.

8. GoToMeeting

A laptop with GoToMeeting, coffee cup, and notepad.

GoToMeeting is a solid, mature option in the video conferencing world. It’s been around for a while, so it’s got a good track record. I think it’s a good pick if you need something reliable, especially if you’re already using other GoTo products. It’s not the flashiest, but it gets the job done. It’s especially useful for webinars and IT support, which is a plus.

One thing I like is that it integrates with Google Workspace and Microsoft 365 calendars. That makes scheduling a whole lot easier. Plus, it has unlimited cloud recording, which is super handy for keeping track of meetings. The interface is pretty straightforward, so you don’t need to be a tech whiz to figure it out.

I’ve used GoToMeeting for a few webinars, and it’s been pretty smooth. The screen sharing works well, and the audio quality is usually good. I haven’t had too many technical issues, which is always a win. It’s not perfect, but it’s a dependable choice.

Here’s a quick rundown of what I think are the pros and cons:

And the cons:

GoToMeeting is a reliable platform for hosting Chapter Membership meetings and video conferences, featuring a user-friendly interface that functions effectively. If you’re looking for something simple and effective, GoToMeeting is worth checking out. It offers user-friendly tools and features with a simple interface. It provides unlimited storage, making it convenient for users to save their work. It’s ideal for small business web meetings.

9. BlueJeans

BlueJeans is another solid option in the video conferencing space. It’s known for its focus on providing a reliable and high-quality experience, especially when it comes to audio and video. I’ve heard good things about its ability to handle large meetings without a significant drop in performance, which is a big plus if you regularly host webinars or all-hands meetings.

One thing that stands out is BlueJeans’ interoperability. It’s designed to work well with other conferencing systems, which can be a lifesaver if you have clients or partners who use different platforms. It’s not the cheapest option out there, but the features and reliability might make it worth the investment, especially if video quality is a top priority for your business. For remote workers seeking secure video conferencing solutions, BlueJeans is worth considering.

Here’s a quick rundown of some of its key features:

BlueJeans is a solid choice if you need a reliable platform with good video quality and interoperability. It might not be the flashiest option, but it gets the job done. It’s a good option when you compare virtual meeting platforms.

BlueJeans is known for its superior integrated audio and video quality. It’s a good option to consider when looking at the best video conferencing software options.

10. RingCentral Video

RingCentral Video is definitely in the mix when you’re looking at video conferencing, especially if you’re already using RingCentral’s communication services. It’s designed to work smoothly with their other tools, which is a big plus. I mean, who wants to juggle a bunch of different apps, right?

One thing that stands out is that attendees can join meetings without needing to download any software. That’s super convenient for getting everyone connected quickly. Plus, it’s got some AI smarts built in, which can help with things like summarizing meetings. I’ve been in meetings that could have seriously benefited from that!

Here’s a quick rundown of what RingCentral Video brings to the table:

If you’re after a video conferencing solution that plays nice with a business VoIP system, RingCentral is worth a look. It keeps everything in one app, and the interface is pretty user-friendly. Just keep in mind that it might not have all the bells and whistles of some of the more established players just yet.

RingCentral has been getting some good buzz, too. Apparently, they’ve been doing well in G2’s Winter 2025 Report, which is based on user reviews. So, it seems like people are generally happy with what they’re getting. And with RingEX’s AI assistant being able to summarize video recordings and transcribe calls, it could really boost productivity. I know I could use that kind of help!

It’s worth checking out if you’re looking for a solid business phone system with video conferencing built right in.

11. Whereby

Whereby is another solid option in the video conferencing space. I’ve used it a few times, and it’s pretty straightforward. It’s not the flashiest, but it gets the job done, especially if you need something quick and easy to set up. It’s got a decent set of features, and the video quality is usually pretty good. Let’s take a closer look.

One of the things I appreciate about Whereby is its simplicity. You don’t need to download any software; it all runs in your browser. This is a big plus if you’re dealing with clients or team members who aren’t tech-savvy. Just send them a link, and they can join the meeting without any hassle. It’s also got easy integration with other tools, which can save you some time and effort.

Here’s a quick rundown of what Whereby brings to the table:

Whereby is a solid choice if you value simplicity and ease of use. It might not have all the bells and whistles of some of the more expensive options, but it’s a reliable and affordable solution for small businesses.

I think the best part is that you can start or join meetings on mobile devices. It’s super convenient when you’re on the go. Plus, it has an audio-only mode, which is great if your internet connection is a bit spotty. I’ve found that the high-quality video and audio make a big difference in how productive my meetings are. It’s definitely worth checking out if you’re looking for a simple and reliable video conferencing tool. Some users find the name to be confusing, but don’t let that stop you!

It’s also worth noting that Whereby offers browser compatibility, which is a huge plus. You don’t have to worry about whether your clients or team members have the right software installed. It just works, which is a big time-saver.

12. Lifesize

Lifesize is one of those platforms that’s been around for a while, and it’s still a solid choice for businesses needing reliable video conferencing. It’s not the flashiest, but it gets the job done. I remember when my old company switched to Lifesize, and honestly, the biggest selling point was how easy it was to set up. No crazy IT headaches, which was a huge win for us.

Lifesize focuses on delivering a high-quality experience, especially when it comes to video and audio. They’re all about making sure your meetings look and sound professional, which is a big deal when you’re trying to impress clients or just have a productive team meeting. Plus, they offer a range of hardware options, so you can outfit your conference rooms with gear that’s specifically designed to work with their platform. Let’s be honest, nobody wants to deal with glitchy video or muffled audio during an important call.

Lifesize is particularly good if you’re already invested in their ecosystem. Their hardware integrates really well with their software, making everything run smoothly. It’s a bit like Apple in that sense – everything just works together.

Here’s a quick rundown of what Lifesize brings to the table:

I think Lifesize is a good option if you value reliability and quality over bells and whistles. It might not have all the fancy features of some of the newer platforms, but it’s a dependable choice for businesses that need a solid video conferencing solution. It’s worth checking out if you’re looking for something that just works, without a lot of fuss. You can compare Lifesize Video Meetings with other platforms to see if it fits your needs.

13. BigBlueButton

BigBlueButton is an open-source web conferencing system designed for online learning. It’s not your typical business-focused platform; it’s built with education in mind. I remember when Sarah, a teacher friend, was struggling with clunky software during the pandemic. She switched to BigBlueButton, and it was a game-changer for her virtual classroom. It’s definitely worth considering if you’re in the education sector.

One of the things that sets BigBlueButton apart is its focus on creating a virtual classroom experience. It includes features like a whiteboard, breakout rooms, and polling, all designed to keep students engaged. It’s not just about seeing faces on a screen; it’s about creating an interactive learning environment. Users appreciate the stable video and audio quality, along with a variety of features such as hand raising, file sharing, and a whiteboard.

Here’s a quick rundown of some key features:

BigBlueButton provides a robust and secure platform, praised for its quick and clear connections, along with accessible content for users. It’s designed to be easy to use, even for those who aren’t tech-savvy. The platform is praised for its reliability and user-friendly features, making it a preferred choice for both teachers and students. Users appreciate the clear connections and overall performance of the platform.

BigBlueButton is a solid choice for educational institutions looking for a dedicated online learning platform. It’s not trying to be a general-purpose video conferencing tool; it’s laser-focused on providing the features and tools that educators need. For those seeking top video conferencing software options, designed for both business and personal use, emphasizing ease of setup and user-friendliness, BigBlueButton might not be the first choice, but it’s a strong contender in the education space. It offers quick and clear connections for users.

14. ClickMeeting

ClickMeeting is a platform that really focuses on webinars and online training. It’s not trying to be everything to everyone; instead, it carves out a niche for those who need to host large online events. I remember when Sarah from marketing used it for a product launch, and she was super impressed with how smoothly it went. It’s definitely worth considering if webinars are a big part of your business strategy.

ClickMeeting is known for its focus on webinars and online training sessions.

Here’s a quick rundown of what makes ClickMeeting stand out:

ClickMeeting is a solid choice if you need a platform that specializes in webinars and online training. It’s built to handle large audiences and offers features that keep attendees engaged. If your business relies on webinars, it’s worth checking out.

It’s not the cheapest option out there, but the features and scalability might make it worth the investment, especially if you’re tired of dealing with platforms that crash when you have more than a few hundred people attending. For those who need a reliable webinar platform, ClickMeeting is a strong contender. It’s also a cost-effective solution for organizers, as it provides interactive tools that enhance engagement for attendees. If you’re looking for the best video conferencing software in 2025, ClickMeeting should be on your radar. It’s a user-friendly platform designed for webinars, and it’s highly regarded as the preferred tool for conducting marketing webinars and live online training. The platform’s interactive tools are designed to enhance engagement for attendees, making it a versatile tool for hosting virtual meetings and training sessions.

15. Cisco Webex Events

Remember when Webex was, well, not great? I used to dread clients who used it. But things have changed! Cisco really stepped up their game, and now it’s a solid choice, especially for bigger companies.

Cisco Webex Events is a strong video conferencing option, especially if you need something for a large enterprise. It’s packed with features, like messaging, AI help, local and cloud recording, collaboration tools, calendar stuff, interactive whiteboards, and even live polls.

Honestly, the turnaround is impressive. They took something that was kind of a pain and made it into a pretty robust platform. It’s got a lot of bells and whistles, but it’s also become much more user-friendly, which is a huge plus.

Here’s a quick rundown of what you can expect:

Webex also plays nice with other tools. You can enhance attendee engagement during webinars with integrations and features like breakout sessions and live polling. Plus, it’s recognized as a leading webinar software for 2025, which says something. It’s definitely worth checking out if you’re looking for something that can handle big meetings and efficient session management.

It’s worth comparing Webex Events capabilities with other platforms like Microsoft Teams to see what fits best for your business.

16. Adobe Connect

Adobe Connect is still kicking around in 2025, huh? It’s one of those platforms that’s been around for ages, and while it might not be the flashiest option, it still has its uses, especially if you’re already invested in the Adobe ecosystem. It’s known for its focus on webinars and training sessions, which sets it apart from some of the more general-purpose video conferencing tools.

One thing about Adobe Connect is that it can be a bit… involved. It’s not always the most intuitive platform, and some users find the interface clunky. But if you need a lot of customization and control over your virtual meeting environment, it might be worth the learning curve. It’s definitely more suited for users with some tech skills.

Here’s a quick rundown:

Adobe Connect is a solid choice if you need advanced features and customization, but be prepared for a steeper learning curve compared to some of the simpler video conferencing options out there.

Adobe Connect offers a comprehensive suite of features for remote collaboration, including cloud storage, VoIP calls, whiteboarding, and private breakout sessions. Adobe Connect 12.7 features a new events analytics dashboard, custom virtual video backgrounds, and various updates to enhance in-room controls. If you need to download Adobe Connect applications, patches, and apps, you can find information regarding upgrades for hosted accounts. Adobe Connect is a versatile webinar platform favored by educators, offering a wide range of features.

17. Join.me

Join.me is one of those tools that’s been around for a while, and it’s still kicking. It’s primarily focused on screen sharing and online meetings, which makes it pretty straightforward to use. You do need to download the application to host meetings or share your desktop, which might be a slight inconvenience for some, but it’s generally a quick process.

One of the good things about Join.me is that attendees can join calls without needing to install any software or even create an account. That’s a big plus when you’re trying to get a meeting going quickly. It reduces friction and makes it easier for everyone to participate.

Here’s a quick rundown of what I like and dislike about Join.me:

I’ve used Join.me a few times when I needed to quickly show something on my screen to a colleague. It’s reliable for basic screen sharing, but it lacks some of the advanced features you find in other video conferencing platforms.

However, some users have reported that meetings frequently disconnect, which can be super frustrating. Nobody wants to be in the middle of an important discussion and then suddenly get dropped from the call. It’s worth keeping that in mind.

Join.me offers high-quality audio and video conferencing, along with screen sharing and real-time collaboration features. It’s a solid option if you need a no-frills solution for online meetings, but be aware of the potential connectivity issues.

18. TeamViewer

TeamViewer is more known for its remote access and support capabilities, but it also offers video conferencing features. It’s a solid choice if you need more than just a basic video call. I remember when I first used TeamViewer years ago for tech support; it’s come a long way since then!

TeamViewer excels in providing remote support during video conferences. This can be a lifesaver when someone on your team is having technical difficulties.

Here’s a quick rundown of what TeamViewer brings to the table:

TeamViewer’s strength lies in its ability to seamlessly integrate remote support with video conferencing. This makes it an ideal solution for businesses that need to provide technical assistance to remote employees or clients.

TeamViewer has integrated remote support features directly into Google Meet, allowing businesses to troubleshoot and resolve technical issues seamlessly during meetings. This enhancement aims to improve collaboration by providing immediate assistance without leaving the video conferencing platform. TeamViewer remote software offers an overview of its system, features, and pricing. Users can access free demos and compare it with similar programs. TeamViewer Remote Management is an efficient IT management platform that provides users with complete control over their devices. Video conferencing platforms such as Zoom, Google Meet, and Microsoft Teams are crucial for facilitating presentations, workshops, and daily stand-up meetings in remote work environments.

19. Zoho Meeting

Zoho Meeting is another option in the crowded video conferencing space. It’s got some things going for it, especially if you’re already using other Zoho products. It aims to be a simple and fast virtual meeting tool, which is a plus for teams that don’t want a lot of fuss.

One of the best things about Zoho Meeting is that the free tier is actually pretty decent. You can host meetings with up to 100 people for an hour, which is more than what some other platforms offer. This makes it a good choice if you’re on a tight budget.

Here’s a quick rundown of what Zoho Meeting brings to the table:

Zoho Meeting could be a good fit for those already using Zoho’s app ecosystem.

Zoho Meeting integrates well with other Zoho apps, like Zoho CRM, Gmail, and Google Calendar. This can make things easier if your business already relies on those tools. The platform’s module customization features are also a nice touch, letting you tweak things to fit your specific needs.

Here’s a look at the Zoho Meeting pricing structure:

Zoho Plan Zoho Pricing
Free $0
Meeting Standard $2
Webinar Standard $9
Webinar Professional $19

While the free version is good for basic stuff, you’ll need to upgrade to a paid plan to get the most out of it. Features like live streaming, polls, and file sharing are mostly limited to the Webinar tier. But overall, Zoho Meeting is worth considering, especially if you want something that’s easy to use and integrates well with other Zoho CRM products.

20. Slack

Slack is known more for its instant messaging, but it does offer video conferencing features. It’s super convenient if your team already uses Slack for day-to-day communication. Think of it as a quick way to jump on a call without switching apps. But, it might not have all the bells and whistles of dedicated video conferencing platforms.

Slack’s video conferencing is built around its Huddles feature. It’s designed for spontaneous discussions and quick check-ins. You can easily share your screen, react with emojis, and keep the conversation flowing. It’s not meant to replace full-fledged meetings, but it’s great for those moments when a quick face-to-face chat is needed.

Slack is excellent for written communication and documentation, and its Huddles feature allows team members to hop on quick audio or video calls. While convenient, it lacks the advanced features of dedicated video conferencing services.

Here’s what you can expect from Slack’s video conferencing:

However, if you need advanced features like breakout rooms, detailed analytics, or extensive recording options, you might want to consider a dedicated video conferencing tool. Slack’s video capabilities are more of an add-on than a primary focus. Make sure to check the Slack pricing to see if it fits your budget.

While Slack may not be a dedicated online meeting platform, it’s still a solid option for small businesses that need basic video conferencing capabilities within their existing communication workflow. It’s all about finding the right balance between convenience and functionality. You can also learn how to use Slack for workflow management.

21. Discord

Diverse individuals on a video call using Discord.

Discord is that platform everyone seems to be using, right? It started as a haven for gamers, but it’s morphed into something way bigger. Now, you see all sorts of communities using it – from study groups to book clubs, and yeah, even businesses are hopping on board. It’s free to use, which is a huge plus, and it’s got a bunch of features that make it pretty handy for keeping in touch. You can do voice calls, video chats, text channels, and even share your screen. It’s like a Swiss Army knife for communication. I mean, who doesn’t love a free communication platform?

One thing I’ve noticed is how customizable it is. You can set up different servers for different teams or projects, and then create channels within those servers for specific topics. It helps keep things organized, which is a lifesaver when you’re juggling multiple things at once. Plus, you can assign roles and permissions to different members, so you can control who has access to what. It’s not just for chatting; you can actually build a whole community around your business. I saw the Discord Changelog recently, and it looks like they’re always adding new stuff, so it’s worth keeping an eye on.

Discord’s strength lies in its community-building features. It allows for creating dedicated spaces for different teams or projects, fostering a sense of belonging and facilitating focused discussions. This makes it more than just a communication tool; it’s a platform for collaboration and engagement.

Of course, it’s not perfect. Sometimes, it can feel a bit overwhelming with all the different channels and notifications. And if you’re not careful, it can become a distraction. But overall, it’s a solid option, especially if you’re already using it for other things. Plus, it’s interesting to see how it stacks up against other platforms. I was reading a Discord and Zoom comparison the other day, and it really highlighted the different strengths of each. Discord is great for ongoing communication and community building, while Zoom is better for scheduled meetings and presentations. They even made some design improvements to the MacOS desktop version recently.

Here’s a quick rundown of some of the things you can do with Discord:

22. VSee

VSee is another option in the video conferencing space, and it’s got some interesting things going for it. It’s not as widely known as some of the bigger names, but it definitely has its niche, especially in telehealth. I remember when my doctor started using telemedicine software during the pandemic, and it was surprisingly smooth.

One thing that stands out is VSee’s focus on security and compliance, which is a big deal, especially if you’re dealing with sensitive information. It’s designed to be HIPAA compliant, which is a must if you’re in the healthcare industry. I think that’s why NASA uses VSee Health, because they need to be secure.

Here’s a quick rundown of what VSee brings to the table:

VSee is a solid choice if you need a secure and reliable video conferencing solution, especially for telehealth. It might not have all the bells and whistles of some of the bigger platforms, but it gets the job done, and it does it well. Plus, the focus on low bandwidth usage is a real lifesaver for those of us who don’t have the best internet connections.

I read that VSee Health got a $6 million government contract to improve telehealth access. That’s pretty cool, and it shows they’re serious about making a difference. If you’re looking for HIPAA compliant video conferencing, VSee is worth checking out.

23. TrueConf

TrueConf is one of those platforms that might not be the first name you think of, but it’s been steadily building a reputation for reliable video conferencing, especially for businesses that need on-premises solutions. I remember when my friend Mark, who runs a small IT company, was pulling his hair out trying to find a system that wouldn’t rely entirely on the cloud. He stumbled upon TrueConf and was pretty impressed with its ability to work within their existing infrastructure. It’s not as flashy as some of the bigger names, but it gets the job done, and that’s what matters, right?

TrueConf offers a unified communications platform messaging, video conferencing and collaboration tools into a single solution.

Here’s a quick rundown of what makes TrueConf stand out:

I think the biggest draw for TrueConf is its focus on security and control. For businesses dealing with sensitive information, having an on-premises option can be a game-changer. It’s all about knowing where your data is and who has access to it.

TrueConf is also known for its premium technical support, ensuring quick, accurate, and safe troubleshooting. The company also keeps up with the times, as evidenced by the developments in the audio and video software industry. TrueConf’s virtual meeting mode enhances team collaboration with secure, high-quality video conferencing, enabling seamless hosting and effective communication.

24. 8×8 Video Meetings

Okay, so 8×8 Video Meetings… I’ve used it a few times, and it’s got some good points. It’s not the flashiest, but it gets the job done, especially if your company already uses 8×8 for other stuff. It’s like, why not keep everything in one place, right?

One thing I noticed is that the call quality is pretty solid, which is a big deal when you’re trying to have a serious meeting and not sound like you’re talking through a tin can. Plus, it’s got some decent features for collaboration, like screen sharing and chat, which are pretty standard these days but still necessary.

Here’s a quick rundown of what I think are the pros and cons:

I think the best part about 8×8 is its reliability. You don’t have to worry about dropped calls or the system crashing in the middle of an important presentation. It’s just… there. And sometimes, that’s all you need.

I’ve heard some people say that the interface could use a bit of an update, and I kind of agree. It’s not ugly, but it’s not exactly cutting-edge either. But hey, if it ain’t broke, don’t fix it, right? Plus, I think the user-friendly interface makes up for it.

For businesses that need a reliable and straightforward video conferencing solution, especially those already using 8×8 for their phone systems, it’s definitely worth checking out. It might not have all the bells and whistles of some of the other options, but it’s a solid choice for VoIP service and getting work done.

And let’s not forget about the security aspect. In today’s world, you can’t be too careful, and 8×8 seems to take that seriously. They’ve got some good security measures in place, which is always a plus. Plus, they offer unlimited calling to a bunch of countries, which is great if you’re dealing with international clients or have remote teams scattered around the globe.

25. AONMeetings and more

Okay, so we’ve covered a lot of the big names in video conferencing. But what about some of the other options out there? Let’s talk about AONMeetings and a few more that might be a good fit, depending on your specific needs.

I mean, there are tons of video conferencing platforms, and it can be hard to pick the right one. AONMeetings is one of those platforms that offers a range of features, including meetings, calling, messaging, and even events.

Here’s a quick rundown of some things to consider when looking beyond the usual suspects:

Don’t be afraid to try out a few different platforms before settling on one. Most offer free trials, so you can get a feel for the interface and features. It’s better to spend a little time testing than to commit to a platform that doesn’t quite fit your needs.

There are also platforms like Intermedia AnyMeeting and ClickMeeting that cater to specific needs, like webinars or integration with Microsoft 365. It really depends on what you’re looking for. So, do your research, and don’t be afraid to explore all your options!

In this section, we talk about AONMeetings and other exciting events. If you want to learn more about how these meetings can help you, visit our website for more details! Don’t miss out on the chance to enhance your experience!

Final Thoughts on Video Conferencing Tools for Small Businesses

In conclusion, finding the right video conferencing tool for your small business in 2025 is key to staying connected and productive. Each option we discussed has its strengths, whether it’s ease of use, integration with other tools, or cost-effectiveness. Take the time to assess your specific needs, like how many users you’ll have and what features are most important to you. Remember, the best tool is the one that fits your workflow and helps your team communicate better. So, try out a few options, see what works, and keep your business moving forward.

Frequently Asked Questions

What is the best video conferencing tool for small businesses in 2025?

Zoom is often considered the best choice due to its user-friendly features and reliability.

Are these video conferencing tools easy to use?

Yes, most of them are designed to be simple and intuitive, making it easy for anyone to join a meeting.

Can I use these tools for free?

Many of these platforms offer free versions with limited features, which can be great for small businesses.

Do I need special equipment to use video conferencing software?

No, most video conferencing tools work directly in your web browser, so you just need a computer or smartphone with a camera and microphone.

How do I choose the right video conferencing tool for my business?

Consider factors like the number of users, the features you need, and your budget when selecting a tool.

Is video conferencing secure?

Most video conferencing tools have strong security measures in place, but it’s always good to check their privacy policies.

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