Private consultations
Welcome clients, patients, candidates, or partners through a direct browser link while using waiting rooms and access controls to manage the arrival experience.
AONMEETINGS SECURITY
Secure Video Conferencing for Professional Teams
Give people a simple way to join while keeping the host in control. AONMeetings combines browser-based access with practical safeguards for sensitive conversations and professional events.
Browser-basedGuests join from a link
Host controlsLocks, codes, and waiting rooms
HIPAA readyBAA on every plan
AES-256Protection at rest
SECURITY THAT WORKS WITH THE CONVERSATION
Protect the room without making it harder to enter.
A secure video meeting has to do more than keep outsiders out. It also has to help the right people arrive without delay, give the host a clear way to manage the room, and make it easier for the organization to use the platform responsibly.
AONMeetings is built for that balance. Your guests can join from a browser with the meeting link, while your host team can use access controls that fit the conversation, audience, and level of sensitivity involved.
For professional services, healthcare, education, legal work, and client-facing teams, that means less friction at the door and more confidence in how the room is run.
The best meeting setup is usually the one people can use correctly every time. A direct invitation gives guests a familiar place to begin. Clear controls give the host a way to manage arrival, participation, and the close of the session. That combination is useful for a routine client call and becomes essential when the subject deserves more care.
It also makes it easier to create reliable habits. Teams can decide who hosts, who watches the waiting room, when a room should be locked, and how recordings are handled before a meeting starts. The technology supports the process instead of forcing people to improvise it while participants are already waiting.
When comparing secure video conferencing options, look beyond a generic security label. The useful questions are whether the platform supports the access controls your hosts need, whether guests can join without unnecessary friction, and whether its documented safeguards fit the policies your organization is responsible for following.
It is worth involving the people who run the meetings in that decision. A platform can have strong technical safeguards, but hosts also need a straightforward way to invite participants, control arrival, and make the right choices before the conversation begins. The more naturally those steps fit the workday, the more consistently the team can carry them out.
CONTROL THE ROOM WITH CONFIDENCE
Choose the safeguards that match the people and information in the meeting.
Manage arrival before the conversation starts. Use waiting rooms to review who is joining, then bring people into the meeting when the host is ready. This is useful for consultations, interviews, classes, client calls, and events with invited attendees.
Keep the meeting on the right side of the door. Meeting locks and one-time access codes give hosts practical ways to control entry once the right participants are present.
Give hosts room to focus on the session. Moderator tools help the person running the meeting guide the experience while presenters share content, answer questions, or lead a discussion.
Protect the platform and the meeting media. AONMeetings uses TLS 1.2+ in transit, DTLS-SRTP for media, and AES-256 at rest. These safeguards support the secure handling of the conversations and recordings your team manages.
Set the room up before sensitive details are shared. A thoughtful host decides who should enter, who needs to present, whether a recording is appropriate, and how questions will be handled. The meeting controls are there to support that preparation, not to replace it.
Keep security close to the normal workflow. A meeting platform works best when people can use its safeguards without changing the way they communicate. AONMeetings keeps access, participation, and follow-up inside the same professional room.
A PRACTICAL FIT FOR SENSITIVE WORK
Use the same meeting platform across the conversations that need more care.
Security is most useful when it is part of the way people actually meet. AONMeetings helps teams set the room up for the situation in front of them, without asking every guest to manage new software.
Regulated workflows
Organizations handling protected health information can use HIPAA compliance monitoring and request the included Business Associate Agreement as part of their broader privacy program.
Professional events
Run a training session, leadership update, or customer webinar with host controls that help the meeting stay focused on the invited audience.
SECURITY WITHOUT A SEPARATE PLATFORM
Meet, host, and follow up from the same controlled environment.
Security does not need to mean giving up the useful parts of a modern meeting. AONMeetings brings together browser-based joining, screen and document sharing, recording, captions, chat, webinars, and host controls so teams can keep their workflow in one place.
That matters when the conversation does not stop at the live call. Recordings, shared files, chat, and follow-up all need thoughtful use by the organization. AONMeetings gives the host team practical controls while allowing guests to focus on joining and participating.
For teams that manage a mix of routine meetings and sensitive conversations, a single platform also gives hosts a more consistent starting point. They can apply the right level of care to the meeting in front of them instead of asking guests to learn a different process every time the subject changes.
Review security detailsProtection for data while it moves between participants and the platform.
Media protection for live audio and video communication.
Protection for stored data and recordings.
Available on every plan for organizations that need one.
A RESPONSIBLE WAY TO MEET
Give hosts the tools to run a careful room, without adding guest friction.
When a meeting includes sensitive information, a confidential client discussion, or a group that needs clear access boundaries, the setup matters. Hosts need to know who is entering, when the room should close, and how to keep the discussion on track.
AONMeetings gives them a practical way to do that. Browser-based joining removes the need for guests to install software at the last minute, while waiting rooms, meeting locks, one-time access codes, and moderator tools keep control close to the people responsible for the meeting.
For HIPAA-regulated teams, the platform also supports a HIPAA-focused workflow with compliance monitoring and a Business Associate Agreement on every plan. Compliance depends on each organization's procedures and configuration, but the meeting platform should make responsible choices easier to carry out.
That is especially important when outside participants are part of the work. Clients, patients, candidates, vendors, and partners should have a simple, professional joining experience. The host team should still have the tools to manage access and guide the conversation with care.
A useful process begins before the invitation goes out. Decide what information will be discussed, which attendees need to be present, whether the session should be recorded, and what the follow-up needs to include. AONMeetings helps bring those decisions into the same meeting workflow.
Choose a plan for secure, professional video meetings, or talk with the AONMeetings team about the requirements your organization needs to meet.
Frequently asked questions
How does AONMeetings help hosts control access to a meeting?
AONMeetings includes waiting rooms, meeting locks, one-time access codes, and moderator tools so hosts can shape who enters and how the room is managed.
Is AONMeetings suitable for HIPAA-regulated conversations?
AONMeetings offers HIPAA compliance monitoring and a Business Associate Agreement on every plan. Each organization is still responsible for configuring its workflow and meeting its own privacy obligations.
Are AONMeetings calls protected in transit and at rest?
AONMeetings uses TLS 1.2+ in transit, DTLS-SRTP for media, and AES-256 at rest. Review the service level agreement for the current security details.
Do guests need to install software to join a secure meeting?
No. AONMeetings is browser-based, so guests can use the meeting link in a modern browser without installing a separate meeting application.