AONMeetings Privacy Policy
Effective Date: April 8, 2025
Last Updated: December 30, 2025
1. Introduction
AONMeetings has a policy of protecting customer privacy. We believe you have the right to understand what information we collect, how it is used, how it is disclosed, and how it is protected. This Privacy Policy (“Policy”) explains our privacy practices in connection with your use of AONMeetings websites, applications, and services (collectively, the “Services”).
“AONMeetings,” “we,” “us,” or “our” refers to AONMeetings Inc., its subsidiaries, and affiliated entities operating the AONMeetings platform, including www.AONMeetings.com and related domains.
This Policy applies to all Services that reference this Privacy Policy. Where a specific service provides a supplemental privacy notice, that notice will control in the event of a conflict. The U.S. English version of this Policy governs.
2. Description of Services
AONMeetings provides cloud-based group conferencing, video meetings, webinars, online events, podcasting, collaboration tools, and related communications services.
AONMeetings operates its owned websites and applications and utilizes underlying infrastructure, platforms, and technologies provided by carefully selected third-party service providers to deliver these Services. These providers act solely as subprocessors and are contractually obligated to maintain appropriate data protection and security controls.
3. What Is Personal Information?
“Personal Information” means information that identifies, relates to, describes, or can reasonably be linked to an identifiable individual, such as:
• Name
• Email address
• Phone number
• IP address
• Login credentials
• Billing or transaction information
Personal Information does not include aggregated or anonymized data that cannot reasonably identify an individual. We may use and share aggregated data for analytics, reporting, and business improvement purposes.
4. Roles: Data Controller and Data Processor
Depending on the context:
• AONMeetings acts as a Data Controller for information collected directly from website visitors and account holders.
• AONMeetings acts as a Data Processor when processing Customer Personal Information on behalf of business customers using the Services.
Customers determine the nature and scope of data processed when acting as the controller.
5. Information We Collect
A. Information You Provide
• Account registration details
• Contact information
• Billing and payment information
• Support communications
B. Automatically Collected Information
• IP address
• Browser type and version
• Device identifiers
• Usage activity and logs
C. Information From Third Parties
• Marketing and demographic data
• Payment processors
• Analytics providers
6. How We Use Personal Information
We use Personal Information to:
• Provide and operate the Services
• Create and manage accounts
• Process payments
• Deliver customer support
• Improve platform performance and security
• Communicate service updates and marketing (subject to consent)
• Comply with legal obligations
7. HIPAA Compliance Statement
AONMeetings supports customers who may use the Services in connection with Protected Health Information (“PHI”) under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).
AONMeetings has implemented administrative, physical, and technical safeguards aligned with HIPAA Security Rule requirements and maintains compliance through certification and ongoing monitoring by Compliancy Group.
Where applicable and upon request, AONMeetings will enter into a Business Associate Agreement (BAA) with covered entities and business associates using the platform in a HIPAA-regulated capacity.
Customers are responsible for configuring their use of the Services in a HIPAA-compliant manner.
8. Sharing and Disclosure of Information
We may share Personal Information:
• With affiliated entities for business operations
• With authorized service providers and subprocessors
• To comply with legal obligations or lawful requests
• In connection with corporate transactions
• In anonymized or aggregated form
We do not sell Personal Information in the traditional sense.
9. Subprocessors and International Transfers
AONMeetings uses vetted subprocessors for hosting, analytics, payment processing, telecommunications, and customer support. Data may be processed in the United States and other jurisdictions where our providers operate.
Appropriate safeguards, including contractual protections and standard contractual clauses where applicable, are used to protect international data transfers.
10. Data Retention
We retain Personal Information only for as long as necessary to:
• Provide the Services
• Meet legal and regulatory obligations
• Resolve disputes
• Enforce agreements
Data is securely deleted, anonymized, or archived when no longer required.
11. Security Measures
We implement reasonable and appropriate safeguards, including:
• Encryption in transit and at rest
• Access controls and authentication
• Secure hosting environments
• Regular security assessments
No system can be guaranteed 100% secure; users are responsible for safeguarding their credentials.
12. Cookies and Tracking Technologies
AONMeetings uses cookies and similar technologies to:
• Enable platform functionality
• Improve user experience
• Analyze usage trends
You may manage cookie preferences through your browser settings.
13. Children’s Privacy
AONMeetings does not knowingly collect Personal Information from children under 18. Services are intended for adult users and organizational customers.
14. Your Privacy Rights
Depending on your jurisdiction, you may have the right to:
• Access your Personal Information
• Correct inaccuracies
• Request deletion
• Opt out of certain data uses
• Lodge a complaint with a regulator
Requests may be submitted to:
privacy@AONMeetings.com
15. California Privacy Rights (CCPA / CPRA)
California residents may exercise rights to access, delete, or opt out of certain data sharing. AONMeetings does not discriminate against users for exercising privacy rights.
16. Updates to This Policy
We may update this Policy periodically. Changes will be posted with an updated effective date. Continued use of the Services constitutes acceptance of the updated Policy.
17. Contact Information
AONMeetings Inc.
1725 E. University Ave
Des Moines, IA 50316, USA
📧 privacy@AONMeetings.com
📧 support@AONMeetings.com
