Making Video Conferencing HIPAA Compliant

In 2020, the pandemic forced the world to adjust from in-person meetings to video conferencing. Even though this technology has been around for a long time, the explosion of use and continued steady growth means that video conferencing is here to stay in our everyday lives. This norm is not only part of corporate work environments, such as meetings or webinars, but has become an intricate part of our healthcare systems with telehealth, university/school classes, and family connections. 

One concern is ensuring that video conferencing is secure, and in the field of healthcare, this is especially true. It is essential to have, encrypted, secure, HIPAA-compliant video conferencing meetings, ensuring the platform follows HIPAA laws.

This can be easily done with AONMeetings and their software.

What is HIPAA?

First, let’s touch on what HIPAA is. HIPAA is The Health Insurance Portability and Accountability Act passed in 1996. This federal law requires that healthcare professionals and institutions meet specific criteria to protect a patient’s private health information.

Only certain groups are allowed to access this protected health information. If by some chance it is given out, it can lead to

consequences such as fines and termination. Healthcare providers are, of course, able to access patient information, but health insurance companies and plans such as Medicaid and Medicare can also access this data.

It’s essential to comply with HIPAA so patients’ information is kept safe and private. The HIPPA laws are in place to keep your personal health information from getting into the wrong hands.

How Can You Make Video Conferencing HIPAA Compliant?

There are several ways to make HIPAA-compliant video conferencing software, something AONMeetings has managed to do throughout its creation. For example, with AONMeetings, you have encryption that goes along with the healthcare video conferencing software.

Encryption is essential in keeping your virtual meetings, telehealth appointments, etc., secure and safe for the sake of your patients. It prevents people who shouldn’t access the information from being able to access it. We see encryption in many things such as email, messaging programs, and virtual conferencing software.

Another thing AONMeetings makes use of is something called a One-Time Access code. It’s a unique, one-use, code given out to each participant invited to attend the meeting or webinar. The great thing is that this code is only valid for that specific meeting. After the code is used, or the session is over, the code will no longer be valid. This helps keep people from sharing the meeting link and prevents anyone from getting in or accessing the private information discussed.

Final Thoughts

It can feel daunting to make your virtual meetings HIPAA-compliant but AONMeetings is here to help make the process go more smoothly. Healthcare practitioners and institutions can use the virtual meetings software they offer effectively. By using it, they can ensure that the information discussed during these sensitive meetings will remain private.

AONMeetings offers a 7-day free trial for those who want to try out the software. Take advantage and use the 7-day free trial, and you can ultimately decide whether you like it.

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